FRONT OFFICE COORDINATOR & CHOIR ASSISTANT
WATOTO CHILD CARE MINISTRY
Reports To: Office Manager & Choir Supervisors
Qualifications:
- A follower of Jesus Christ, with a mature walk and consistent witness, maintaining a courteous and Christ-like attitude and outlook.
- Good telephone voice with strong communication and organization skills
- Strong computer skills: Word, Excel, Outlook, Blackbaud (a plus but not required)
- Ability to multitask and prioritize tasks
Responsibilities:
Your responsibilities will include but not necessarily be limited to:
*Office Coordinator
- Greet all visitors to the U.S. office with a warm smile, ensuring they feel welcomed.
- Accept all shipments arriving at our U.S. office, ensuring each parcel finds its rightful place.
- Answer incoming calls with warmth and professionalism, directing inquiries to the appropriate staff members, guaranteeing seamless communication.
- Enter new constituents into the Raisers Edge system, meticulously maintaining our database with accuracy and attention to detail.
- Maintain office supply inventory, restock items (bathroom supplies/kitchen supplies), order supplies as needed, and keep common areas tidy.
- Familiarize yourself with and take responsibility for the postage meter, printer, and other essential office equipment, making sure they remain in optimal working condition.
- Assist with merchandise inventory and preparing merchandise for events
- Assist Finance Dept – bank runs, filing records, shredding checks, etc.
- Assist Sponsorship Dept - monthly reminders (printing, stuffing, post office run)
*Choir Assistant
- Assist with discovering potential partners who resonate with our mission and values and adding them to our Excel database.
- Aide in procuring, printing, and meticulously preparing tour supplies as well as packing the bus, backpacks, etc.
- Be willing to carry, pack and weigh 40-50lb duffels up and down stairs.
- Ship supplies to choir as needed.
- Assist with inventory counts.
- Embrace the spirit of adaptability and willingness to help wherever needed.
Work Location:
This position will be based out of our home office at 13617 N Florida Ave Tampa, FL 33613
