Office Administrator

Role and Purpose:

The Office Administrator provides administrative support to the Executive Director, as well as support for facility, financial and administrative functions.

Essential Responsibilities:

• Operational/Financial Administrative Duties

?        Assist Office and Executive Director with various administrative tasks, including calendar, correspondence and organizational duties.

?        Assist Finance staff with various administrative projects in the areas of HR, accounting, budgeting and reporting, input daily donations.

?        Coordinate and manage OTAN/BTW programs and events.

?        Set up and manage OTAN annual events.

?        Facility Management, work with vendors to maintain OTAN/BTW office and grounds.

?        Maintain OTAN/BTW Calendar and coordinate with BTW office staff.

?        Update and maintain OTAN event calendars including website.

?        Provide weekly calendar updates to facility manager and staff.

?        Provide monthly calendar updates to Staff as needed.

?        Track OTAN compound resource needs and use.

• CRM Administrative Duties

?        Responsible for data entry into CRM systems.

?        Serve as primary CRM Administrator for database structure (set up ministries, activities, schedules, users, check-in, etc.).

?        Create, document and train users on CRM best practices.

?        Duplicate CRM systems check.

?        Periodic CRM data clean up.

• General office and Administrative duties
• .

• Minimum Requirements:

  • The equivalent of 3 years work experience in administrative or supportive role.
  • Proficiency in Microsoft Word and Excel (v 2010 or higher).
  • Typing 50+ wpm, excellent proofreader, and attention to detail with respect to outgoing communication.
  • Understanding of database programs/concepts (ex. Constant Contact).
  • Must be able to work some evenings (for annual programs and events), as needed. 

   

  Desired Characteristics:

  • You have put your faith in Jesus Christ as your Lord and Savior.
  • You (and your spouse, if married) attend Church.
  • You have, or are currently, volunteering in a ministry at your Church.
  • Have the gift of administration.
  • Highly motivated, confident, self-starter.
  • Excellent administrative and interpersonal skills.
  • Team Player.
  • Maintain high level of integrity and confidentiality.
  • Ability to multitask and prioritize.
  • Excellent work ethic.