Office Administrator

All Saints Church is seeking an office administrator to provide a warm, welcoming, efficient office, to maintain accurate parish records, and to assist the Parish and Communications Coordinator with regular parish communications.

General Duties

Office Operations

• Answer and direct telephone calls
• Greet visitors and assist them with their requests
• Process and distribute mail
• Manage food bank distribution and maintain log
• Monitor doors and cameras
• Ensure that office equipment is maintained and in working condition
• Maintain adequate inventory of office supplies for the office and various ministries
• Purchase office supplies and equipment

Parish Records

• Enter and update information in church database
• Produce database reports as needed
• Maintain register for weekly worship statistics (hardcopy and digital)
• Maintain registers for baptisms, confirmations, marriages, and funerals
• Assist in preparing parochial reports for the Diocese and the parish
• Prepare certificates for baptisms and confirmations

Communications

• Assist Parish and Communications Coordinator with website maintenance, weekly communications to the parish (emails, announcement bulletin, social media), and communication help to ministry volunteers
• Supervise bulletin boards; assist volunteer ministries with bulletin boards; maintain Vestry bulletin board
• Assist with bulletin copying and collation, as necessary

Qualifications

• A servant’s heart, compassion, maturity of Christian character, and attentiveness to the needs of the congregation, staff, and visitors
• Two years executive level office management experience, preferably in a church environment
• Familiarity with the Bible and The Book of Common Prayer, worship in The Episcopal Church or other similarly liturgical denomination, the liturgical calendar
• Competence in MS Office (Word, Excel, PowerPoint, Publisher, Outlook)
• Knowledge of Windows 7; knowledge of Mac is a plus
• Knowledge of basic desktop publishing, bulletin, flyer, and brochure design
• Familiarity with Constant Contact
• Experience with posting to social media, especially Facebook and Twitter
• Experience with a church management system, preferably PowerChurch10
• Excellent verbal and written communication skills
• Flexibility and ability to work well under pressure
• Willingness to attend trainings and seek out ways to constantly sharpen administrative and communication skills